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Important update on $250 reimbursement for supply funds

by sara echevarria - CTU Grievance Department Coordinator  |  11/02/2017

CPS has changed the process for submitting your $250 supply money receipts – and is now requiring that those receipts be submitted within 60 days of purchase.

What does this mean for me? All reimbursement requests must be submitted to your school administrators and entered into SAW – “Service Anywhere” within 60 calendar days of purchase/return or within the current fiscal year, whichever ends earlier.

We suggest that you IMMEDIATELY turn in any receipts you may currently have for reimbursement. If you have not spent the full $250 yet and plan to spend those funds going forward, then you must submit those receipts for reimbursement within 60 days of the date on the receipt. If you miss the 60-day window, we can file a grievance over it, but payment will likely be delayed. Also, please note that purchases that are not ‘consumable’ – a chair or a computer mouse, for example – become the property of CPS. The contract language related to supply money is below.

7-6. Supply Money. Each Fiscal Year, the BOARD shall appropriate sufficient funds to each school or unit to reimburse teachers, counselors, clinicians and speech-language paraeducators up to $250.00 per employee for instructional supplies and materials, classroom library books and therapeutic materials purchased by them for student instruction and support. Principals and head administrators shall approve the reimbursements in accordance with the procedures developed by BOARD, and such reimbursements shall be paid by the end of the semester in which the receipts were submitted.

Chicago Teachers Union